ARCHIVAL MANAGEMENT
Forms for the Eighties
Pyramyridion
Press
1978
PREFACE
GIFT FORM
RETURN OF GIFT FORM
PROCESSING WORK SHEET
DEACCESSION FORM
REGISTRATION FORM
HOURS OF THE MANUSCRIPT DIVISION
RESEARCH REQUEST FORM
PHOTODUPLICATION ORDER FORM
[Verso Page]
Copyright 1978 Pyramyridion Press
FIRST EDITION
1 2 3 4 5 6 7 8 9 0
Pyramyridion Press
Box ???? C.S.
Pullman WA 99163
The transition from a boom period to a bust period is emotionally wrenching, particularly for that part of an academic institution long positioned at the bottom of the funding totem pole. Since the management principle of "last in--first out" is as applicable to budget preparation as it is to personnel, manuscript and archival institutions will most likely be the first to feel the effects of the budget stringencies of the 1980's. The following forms were prepared to help archivists deal with the problems zero-based budgeting bring to an already precarious situation. If they give hope in these trying times, they will have achieved their purpose.
TO: _________________________________
FROM: Manuscripts Division, University Library
SUBJECT: Return of your gift
DATE: _________________________________
Your recent gift of the following described material:
is being returned to you because (check one):
[ ] lack of storage space
[ ] lack of processing staff
[ ] low documentary value
[ ] no monetary value
Signature _________________________________
Title _________________________________
The University hereby conveys to:
Name _________________________________
Address _________________________________
the material described as follows:
as an unrestricted gift, now returned to its original owner, or their heirs; and transfers all legal title, copyright and literary property rights in so far as they have been held by the University.
In addition, the University shall be held blameless and free from fault for any and all damage, wear and tear or ownership marks applied to the material.
Signature _________________________________
Title _________________________________
Date _________________________________
Witness _________________________________
Notary _________________________________
As each step in processing is completed, processor should initial. All steps must be approved.
Date of gift _________________________________
Accession number _________________________________
Collection name _________________________________
Donor's name _________________________________
Address _________________________________
Processing payment received _________________________________
If payment received, fill out this part:
[ ] arranged [ ] described [ ] container list [ ] cataloged [ ] foldered [ ] boxed [ ] shelved
If no payment received, fill out this part:
[ ] processed [ ] unprocessed
LOCATION:
[ ] stacks [ ] basement [ ] sub-basement
[ ] warehouse [ ] garage [ ] barn
[ ] county sanitary refuse depot
Miscellaneous remarks and instructions: _________________________________
Processor _________________________________
Approval _________________________________
Do each step in sequence and initial as completed
1. Replace acid-free folders with manila.
2. Remove material from acid-free containers.
3. Sprinkle dust over folders,
4. Put material in empty cardboard boxes from the liquor store.
5. Sprinkle more dust over the material.
6. Throw the boxes around so that the contents are jumbled.
7. Sprinkle lightly with water.
8. Place in molding cabinet for four days.
9. Discard container list.
10. Return boxes to donor's attic.
11. Write to NUCMC requesting removal of collection entry.
12. Discard catalog cards,
13. With black felt-tip pen cross out entry in published guide.
14. File this form in deaccession register,
Name _________________________________
Address _________________________________
City _________________________________ State _____________
Telephone _________________________________
Institutional Affiliation: _________________________________
Nature of research project: _________________________________
Publication plans: _________________________________
Title of research proposal: _________________________________
Name of funding agency: _________________________________
Grant Number _________________________________
Expiration Date _________________________________
Amount of outright grant funds (not cost-sharing) for research in primary sources: _________________________________
What percentage is this of total grant? If less than 50%, give justification: _________________________________
I agree to abide by all the rules governing use of the materials in the Manuscripts Division, to take extreme care of the materials entrusted to me, and to pay all necessary fees and taxes.
Signature _________________________________
Monday & Friday 10am-Noon, 1pm-3pm
Tuesday & Thursday 11am-Noon, 1pm-2pm
Wednesday CLOSED
except on Federal, State, County, Municipal or University holidays; all religious holidays, all staff birthdays; and all dollar devaluation days.
Open other times by appointment (if made at least six months in advance and in writing),
TO: _________________________________
FROM: Manuscripts Division, University Library
SUBJECT: Reference Request
DATE: _________________________________
Your recent request of information on materials among our collections on the following topic:
has been received and we are sorry to inform you
[ ] We have no material on this topic.
[ ] This material is unavailable for research use because:
[ ] We do not have the staff nor the facilities to look for it.
[ ] We will not be open anytime in the near future.
[ ] This topic is uninteresting.
[ ] Your letter is annoying.
Signature _________________________________
Title _________________________________
Date _________________________________
Please reproduce the following as indicated below:
(Give complete identification
_________________________________
_________________________________
Mail to: _________________________________
I agree to the conditions & prices as established.
Signature _________________________________
Order Number _________________________________
PHOTOCOPIES
_________prints, 8-1/2x11, @.59 each _________
MINIMUM CHARGE PER ORDER, $12.50
NEGATIVE MICROFILM
_________exposures, @.29 each _________
MINIMUM CHARGE PER ORDER, $12.50
POSITIVE MICROFILM
_________feet, @ 1.39/foot _________
MINIMUM CHARGE PER ORDER, $12.50
PHOTOPRINTS FROM MICROFILM
_________prints, 8-1/2x11, @.99 each _________
MINIMUM CHARGE PER ORDER, $12.50
PHOTOGRAPHIC NEGATIVES
_________negatives, @ 4.69 each _________
MINIMUM CHARGE PER ORDER, $12.50
PHOTOPRINTS
_________prints, 4x5, @ 7.33 each _________
MINIMUM CHARGE PER ORDER, $12.50
COPYRIGHT VIOLATION INSURANCE $14.99 _________
MAILING CHARGES $14.99 _________
SPECIAL ORDERS FEE $14.99 _________
TOTAL ..................................... ______________
Mastercharge (No. _________________________________)
Visa Card (No._________________________________)
American Express (No._________________________________)