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Application and Award Process
The FY 2024 U of I - OAPF application for funding period #1 will open on Tuesday, August 1 at 9:00am. Applications are accepted on a first come, first served basis. Please contact Kristin Henrich, U of I - OAPF Fund Manager, with any questions.
Potential applicants are strongly encouraged to speak with Kristin Henrich, U of I - OAPF Fund Manager, or their library liaison to determine whether their application meets the eligibility criteria.
In FY 2024, the total allocation will be split into two funding periods:
- Funding Period #1 = $17,500: Articles accepted for publication between July 1, 2023 and December 31, 2023
- Funding Period #2 = $17,500: Articles accepted for publication between January 1, 2024 and June 16, 2024
Applicants must be current U of I affiliates throughout the application, award, and payment/reimbursement process. Cases in which an applicant leaves or graduates from the U of I during the award or payment/reimbursement process will be referred to the Dean of Libraries for review and final decision.
Application Process
- Review the eligibility criteria
- Reach out to the U of I - OAPF Fund Manager or a library liaison with any questions
- Submit an application
- Upon submission, applicants will receive a confirmation email with a copy of their application
Award Process
- The U of I - OAPF Fund Manager will use a standard rubric to evaluate the application based on eligibility criteria and make a preliminary funding decision that is contingent upon receiving proper documentation
- Applicants will receive an email with their preliminary funding decision and a copy of the rubric
- Funded applicants will then email their official invoice (and receipt if seeking reimbursement) directly to the OAPF Fund Manager and the Library’s Fiscal Officer
Payment and Reimbursement Process
U of I - OAPF funding is contingent upon providing proper documentation to the U of I - OAPF Fund Manager and the Library’s Fiscal Officer. Documentation differs based on the preferred method of payment, as detailed below:
- Option 1: U of I - OAPF pays the invoice
- Official invoice with an issue date between July 1, 2023 and December 31, 2023 (funding period #1) or between January 1, 2024 and June 16, 2024 (funding period #2)
- Option 2: U of I - OAPF reimburses applicant for invoice payment
- Official invoice with an issue date between July 1, 2023 and December 31, 2023 (funding period #1) or between January 1, 2024 and June 16, 2024 (funding period #2)
- Official receipt with a payment date between July 1, 2023 and December 31, 2023 (funding period #1) or between January 1, 2024 and June 16, 2024 (funding period #2)
Invoices or receipts with issue dates or payment dates that have been changed (including, but not limited to: reissued invoices, credit notes, etc.) do not meet the U of I - OAPF’s documentation requirements.