Eligibility and Guidelines

Potential applicants are strongly encouraged to speak with Jylisa Doney, U of I - OAPF Fund Manager, or their library liaison to determine whether their application meets the eligibility criteria.

In FY 2022, the total allocation will be split into two funding periods:

  • Funding Period #1 = $17,500: Articles accepted for publication between July 1, 2021 and December 31, 2021
  • Funding Period #2 = $17,500: Articles accepted for publication between January 1, 2022 and June 15, 2022

U of I affiliated authors may apply for funding multiple times until their author cap is met or funds are exhausted. Applications are accepted on a first come, first served basis during each funding period, until funds are exhausted or the end of the funding period.

Article and Journal Criteria

Articles
  • Must be accepted for publication before submitting an OAPF application
    • To qualify for Funding Period #1: Official invoices and receipts must have issue dates and payment dates between July 1, 2021 and December 31, 2021
    • To qualify for Funding Period #2: Official invoices and receipts must have issue dates and payment dates between January 1, 2022 and June 15, 2022
  • Funding per article is capped at $2000.00
Journals
Journal Publishers

We use DOAJ and OASPA membership criteria to verify that publishers and journals adhere to responsible, sustainable, and non-exploitative publishing behavior.

Please note that “hybrid journals,” journals that charge subscription fees to readers but offer authors the option to pay an article processing charge (APC) to publish their article open access, are ineligible for funding from the U of I - OAPF.

Open access membership fees, such as PeerJ Memberships, will be considered on a case-by-case basis if other eligibility requirements are met.

Author Criteria

Authors
  • Current U of I faculty, staff, researchers, and enrolled students are eligible to apply for the OAPF
  • Funding per author is capped at $3000.00 per fiscal year
  • Authors may apply for funding multiple times until their cap is met or funds are exhausted

Applicants must be current U of I affiliates throughout the application, award, and payment/reimbursement process. Cases in which an applicant leaves or graduates from the U of I during the award or payment/reimbursement process will be referred to the Dean of Libraries for review and final decision.

Multi-Authored Works

Multi-authored works with more than one U of I author will be prorated by dividing the total requested article processing charges (APCs), up to the $2,000.00 per article maximum, by the number of eligible U of I authors. Each eligible U of I author can receive up to the prorated portion of the APC (subject to their individual author cap); non U of I authors are not included in this calculation.

For example, if an article with an APC of $2,000.00 had four eligible U of I authors and one non-U of I author, the APC ($2,000.00) would be divided by the number of eligible U of I authors (4), resulting in each U of I author receiving $500.00 of funding towards their per fiscal year author cap and the entire APC being paid or reimbursed by the U of I - OAPF, pending funding availability.

External Funding

Priority will be given to OAPF applications without other sources of funding available.

We strongly encourage researchers to request funding for open access publications from their funding agency if they can do so. Authors with sufficient funding from grants or contracts are encouraged to use those funds to allow others to share in the benefit of open publications.

Documentation Requirements

U of I - OAPF funding is contingent upon providing proper documentation to the U of I - OAPF Fund Manager and the Library’s Fiscal Officer. In FY 2022, documentation (including official invoices and receipts) must have issue dates and payment dates between July 1, 2021 and December 31, 2021 to qualify for Funding Period #1, or issue and payment dates between January 1, 2022 and June 15, 2022 to qualify for Funding Period #2.

Invoices or receipts with issue dates or payment dates that have been changed (including, but not limited to: reissued invoices, credit notes, etc.) do not meet the U of I – OAPF’s documentation requirements.

Conditions for Funded Articles

Funded authors must include the following statement in their article’s acknowledgments section: “Publication of this article was funded by the University of Idaho - Open Access Publishing Fund.”

Funded authors must also deposit a copy of their funded article in the U of I institutional repository (IR).