Open Access Publishing Fund FAQs

U of I - OAPF Basics

The U of I - OAPF supports U of I authors in their efforts to publish in open access journals by paying article processing charges (APCs).
In FY 2022, the U of I Library, Office of the Provost, Office of Research and Economic Development, and David and Julie Levine partnered and allocated a combined total of $35,000. During the first three years (FY 2019, FY 2020, and FY 2021), the U of I Library, Office of the Provost, and Office of Research and Economic Development allocated a combined total of between $30,000.00 to $50,000.00 each fiscal year, totalling $110,000.00.
The fund is administered by a small group of people contributing a percentage of their time, centered in the U of I Library, with three main roles: OAPF Fund Manager, Fiscal Officer, and Advisory Committee. The Advisory Committee is composed of representatives from the Library Affairs Committee of the Faculty Senate. Additional support comes from liaison librarians as part of their conventional duties to their colleges.
An open access fund enacts the vision and land-grant mission of the U of I by making the innovative research conducted at the University as widely and easily accessible as possible. In turn, this accessibility is a catalyst for increased impact and visibility of University throughout the state, nation, and beyond. The U of I - OAPF also connects to Goal 1 - Innovate and Goal 2 - Engage in the Strategic Plan.
Yes, many other colleges and university have open access publishing funds. Visit the OA Publication Funds wiki to learn more about publishing funds in the United States and around the world.
Yes, a publicly available annual report will document all fund outcomes and metrics.

Guidelines

The fund will cover a maximum of $2,000.00 per article. Multi-authored works with more than one U of I author will be prorated by dividing the total requested article processing charges (APCs), up to the $2,000.00 per article maximum, by the number of elibile U of I authors. Each eligible U of I author can receive up to the prorated portion of the APC (subject to their individual author cap); non U of I authors are not included in this calculation. For example, if an article with an APC of $2,000.00 had four eligible U of I authors and one non-U of I author, the APC ($2,000.00) would be divided by the number of eligible U of I authors (4), resulting in each U of I author receiving $500.00 of funding towards their per fiscal year author cap and the entire APC being paid or reimbursed by the U of I - OAPF.
Yes, the funding cap is $2,000.00 per article and $3,000.00 per author/year. Based on funding availability, authors may apply for funding multiple times until their cap is met, funds are exhausted, or the fiscal year ends.
Yes, we strongly encourage researchers to request funding for open access publications from their funding agency if they can do so. Priority will be given to applications without other sources of funding available.
Not at this time. Other open access publication types, such as books, book chapters, and conference proceedings may be supported in the future.

Procedures and Process

When applications are received, the OAPF Fund Manager will use a standard rubric to evaluate applications against the eligibility criteria and approve or reject funding requests. The OAPF Fund Manager will then share funding decisions and a copy of the rubric with applicants via email.
Upon preliminary funding approval, the funded applicant will email the official invoice issued by the publisher (and receipt if a payment was made out-of-pocket) directly to the OAPF Fund Manager and the Library’s Fiscal Officer. The U of I - OAPF prefers to pay journals directly, thus minimizing out-of-pocket cost to the authors. However, in the case of publication deadlines, authors may opt to be reimbursed with proper documentation of the payment. Other possible payment options will be reviewed as needed, e.g paying out of departments with intra-institutional account transfers.

Open Access Basics

Open access (OA) models of publication provide readers with “free, immediate, online” access to content, such as scholarly research articles (SPARC, 2018). OA removes price barriers for readers and is compatible with peer review, copyright, preservation, and other qualities associated with traditional models of scholarly publication.
A hybrid journal is a journal that charges subscription fees to readers but offers authors the option to pay an APC to publish their article open access. In hybrid open access journals, those articles that are published open access are free for anyone, anywhere to read, but the remaining articles that are not open access are only available to subscribers. Many well-known subscription journals are now considered hybrid open access journals. Hybrid journals do not qualify for the U of I – OAPF.
Yes, open access journals are compatible with peer-review. The U of I - OAPF only accepts applications for articles that are published in peer-reviewed open access journals.
In addition to publishing in open access journals, there are other ways for U of I researchers to make their work freely available to readers. Authors often have the right to place specific versions of their articles in disciplinary repositories or institutional repositories, such as the U of I institutional repository. However, the scope of these rights is determined by publication agreements.